Selamoğlu Nakliyat A.Ş. Clarification Text on Protection of Personal Data,
This disclosure text has been prepared by Selamoğlu Nakliyat A.Ş. in the capacity of data controller within the scope of Article 10 of the Personal Data Protection Law No. 6698 ("Law") and the Communiqué on the Procedures and Principles to be followed in Fulfilling the Disclosure Obligation.
1.Data Controller
It processes personal data in the categories of Employee, Employee Candidate, Owner, Trainee, Supplier Employee, Supplier Officer, Product or Service Recipient and Visitors notified to the verbis system, taking into account the issues regarding the privacy of the personal life. Pursuant to the Law, the extent to which personal data may be processed by Selamoğlu Nakliyat A.Ş. as the data controller is explained in this clarification text ("Clarification Text")
2.What is the Method and Legal Reason for Collecting Personal Data?
Personal data, which includes personal data of special nature, including health information, is obtained from the person concerned, from systems that can detect location, and from the authority of the company where the supplier employees work, by fully or partially automated or non-automated means, provided that it is part of any data recording system. Personal data may be processed and transferred domestically and abroad in accordance with the basic principles stipulated by the Law, within the scope of the personal data processing conditions and purposes specified in Articles 5 and 6 of the Law, with the real and legal persons specified in this Clarification Text and for the following purposes.
3.What are the Cases where the Data Controller can Process Personal Data without Explicit Consent in accordance with the Law?
Pursuant to Article 5 of the Law, in the following cases, Selamoğlu Nakliyat A.Ş. may process personal data obtained in accordance with the law without seeking explicit consent: In cases where it is explicitly stipulated by law,
- If the Personal Data Owner is unable to disclose his/her consent due to actual impossibility or if it is mandatory to process personal data for the protection of the life or physical integrity of the Personal Data Owner or someone else in cases where consent is not legally valid,
- Provided that it is directly related to the establishment or performance of a contract concluded between Selamoğlu Nakliyat A.Ş. and the Personal Data Owner, it is necessary to process the personal data of the parties to the contract,
- It is compulsory for Selamoğlu Nakliyat A.Ş. to fulfill a legal obligation,
- If the personal data has been made public by the Personal Data Owner,
- Where data processing is obligatory for the establishment, exercise or protection of a right,
- On condition that fundamental rights and freedoms are not harmed, it is compulsory to process data for the legitimate interests of Selamoğlu Nakliyat A.Ş.
In addition, pursuant to Article 6 of the Law, in the following cases, Selamoğlu Nakliyat A.Ş. may process special categories of personal data obtained in accordance with the law without seeking explicit consent:
- Personal data relating to race, ethnic origin, political opinion, philosophical belief, religion, sect or other beliefs, appearance and dress, membership to associations, foundations or trade unions, health, sexual life, criminal conviction and security measures, and biometric and genetic data are sensitive personal data.
- Sensitive personal data other than the health and sexual life of the personal data subject, if stipulated by law,
- Personal data of special nature related to the health and sexual life of the personal data owner can only be held by persons or authorized institutions and organizations under the obligation of confidentiality for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and financing.
4.What are the Purposes of Processing Personal Data?
Personal data are processed for:
- Execution of Processes of Employee Candidates and Internship Applications
- Fulfillment of Obligations Arising from Employment Contract and Legislation for Employees
- Implementation of Employee Benefits and Compensation Processes
- Conducting Training Activities
- Execution of Access Authorizations
- Execution of Activities in Compliance with the Legislation
- Execution of Finance and Accounting Affairs
- Ensuring Physical Space Security
- Execution of Assignment Processes
- Monitoring and Execution of Legal Affairs
- Execution of Communication Activities
- Planning Human Resources Processes
- Execution / Supervision of Business Activities
- Execution of Occupational Health / Safety Activities
- Execution of Service Procurement Processes
- Execution of After Sales Support Services
- Execution of Service Sales Processes
- Execution of Performance Evaluation Processes
- Execution of Contractual Processes
- Execution of Salary Policy
- Providing Information to Authorized Persons, Institutions and Organizations
- Forming and Tracking Visitor Records
By Selamoğlu Nakliyat A.Ş. and other real and/or legal persons specified in Article V.
5. To Whom and for What Purposes are Personal Data Transferred?
The collected personal data may be transferred to legally authorized public institutions and organizations, natural persons or private legal entities, companies/organizations that will establish a business contract with Selamoğlu Nakliyat A.Ş. and their business partners, suppliers, service providers in accordance with the basic principles stipulated by the Law and the personal data transfer conditions specified in Articles 8 and 9 of the Law and for the following purposes.
- Follow-up and Execution of Legal Affairs
- Obtaining permits for personnel to work in the field and Execution of Assignment Processes
- Notification of Subscription Initiation and Payment of Invoices
- Ensuring Physical Space Security
- Providing Information to Authorized Persons, Institutions and Organizations
- Telephone Line Provision
- Obtaining Access Authorizations to Business Partners' Software
- Fulfillment of Tender Submission Requests
- Fulfillment of Legal Obligations
- Realization of SSI Notifications
- Realization of Card Issue
- Opening Corporate User Accounts
- Payment of Personnel Salaries
- Execution of Contractual Processes
- Keeping the Intern Attendance Records
- Generation of E-Prescription after Diagnosis
Selamoğlu Nakliyat A.Ş. may transfer personal data to foreign countries declared to have adequate protection by the PDP Board ("Foreign Country with Adequate Protection") or, in the absence of adequate protection, to foreign countries where the data controllers in Turkey and in the relevant foreign country have undertaken in writing to provide adequate protection and where the PDP Board has granted permission ("Foreign Country Where the Data Controller Undertakes Adequate Protection").
6.What are the Rights of the Personal Data Owner?
- To learn whether personal data is being processed or not,
- To request information if personal data has been processed,
- To find out the purpose of processing personal data and whether it is used in accordance with its purpose,
- To learn the third parties to whom personal data are transferred domestically or abroad,
- To request correction of personal data in case of incomplete or incorrect processing,
- To request the deletion or destruction of personal data in the event that the reasons requiring the processing of personal data disappear, to be evaluated within the principles of purpose, duration and legitimacy,
- To request the deletion or destruction of personal data,
- Although it has been processed in accordance with the Law No. 6698 on the Protection of Personal Data and other relevant provisions of the law, to request the deletion, destruction or anonymization of personal data in the event that the reasons requiring its processing disappear,
- To request notification of the correction, deletion or destruction of personal data to third parties to whom personal data are transferred,
- To object to the emergence of a consequence to the detriment of the person himself/herself by analyzing the processed data exclusively through automated systems,
- In case of damage due to unlawful processing of personal data, it has right to request compensation of the damage.
7.How Does the Personal Data Owner Exercise His/Her Rights?
Pursuant to Article 11 of the Law, in order for the Personal Data Owner to exercise the above-mentioned rights, he/she must fill out the application form completely and submit it to Selamoğlu Nakliyat A.Ş. through the channels specified in the form.
Selamoğlu Nakliyat A.Ş. will finalize the request free of charge as soon as possible and within thirty (30) days at the latest, depending on the nature of the request. However, if the transaction requires an additional cost, Selamoğlu Nakliyat A.Ş. reserves the right to charge the fee in the tariff determined by the Personal Data Protection Board.
8.For How Long Will Personal Data Be Processed?
In accordance with the Law, personal data processed for the purposes specified in this Clarification Text will be deleted, destroyed or anonymized by Selamoğlu Nakliyat A.Ş. when the purpose that requires processing according to Article 7 of the Law disappears and/or when the statute of limitations required for the processing of data as Selamoğlu Nakliyat A.Ş. in accordance with the legislation expires.